Policies
Overview
This policy sets out how Rose Court Chambers collects, processes, and manages diversity data in accordance with the Bar Standards Board Handbook.
This policy is effective from January 2021.
Key Contacts
Data Controller: Susan Meek
Registration Number: ZA863411
Diversity Data Officer: Graeme Wilson
Collection of Diversity Data
Members of Chambers’ workforce are given the opportunity to provide diversity data in line with the Bar Standards Board Code of Conduct.
The Diversity Data Officer is responsible for organising and overseeing the collection process.
Purpose of Data Collection
Diversity data is collected to:
Provide transparency in recruitment and employment practices
Support a diverse and inclusive legal profession
Enable the publication of anonymised summary data
Providing this information is entirely voluntary. Individuals may choose to provide all, some, or none of their data.
How Data Is Collected
Diversity data is collected via:
An electronic questionnaire
A consent form
Both are issued by email, along with a submission deadline of no less than 7 days.
Data Security
All diversity data is handled securely and confidentially.
Measures include:
Storage in password protected electronic files
Restricted access controlled by the Diversity Data Officer
No disclosure to third parties without written consent
Data is deleted following completion of the monitoring process.
Any unauthorised access or disclosure must be reported immediately and may result in disciplinary action.
Anonymisation
Before publication, all diversity data is anonymised.
Data is grouped into categories including:
Age
Gender
Ethnic group
Religion or belief
Sexual orientation
Socio economic background
Caring responsibilities
Publication of Data
An anonymised summary of diversity data is published on the Chambers website within three months of collection.
The data is presented by role and seniority level.
Please note:
Data relating to sexual orientation and religion or belief is not published
Where fewer than 10 individuals fall within a category, data will not be published unless consent is given
In smaller groups, there remains a possibility of identification even where data is anonymised
Data Retention and Destruction
Personal diversity data is securely deleted within three months of collection
Anonymised data is retained for up to 12 months before deletion
Secure deletion ensures individuals cannot be identified from retained data.
Your Rights
Individuals have the right to:
Decline to provide diversity data
Withdraw consent at any time
Request deletion of their data
Where consent is withdrawn, data will be deleted within 21 days and confirmation provided.
Published Data
Where data has already been included in an anonymised summary:
Removal will only be considered where continued publication may cause significant harm or distress
Requests will be reviewed and responded to within 21 days
Questions or Complaints
For any queries or concerns regarding this policy, please contact:
Graeme Wilson
Diversity Data Officer
gwilson@rosecourtchambers.com
Consent and Transparency
Chambers is required by the Bar Standards Board to offer individuals the opportunity to provide diversity data for anonymised publication.
Diversity data may include:
Age
Gender
Disability
Ethnic background
Religion or belief
Sexual orientation
Socio economic background
Caring responsibilities
Submission of this data is voluntary and based on explicit consent.
Where data is provided:
It will be anonymised before use
It will be used only for reporting and transparency purposes
It will not be published in a way that identifies individuals
In cases where fewer than 10 individuals fall within a category, there may be a risk of identification. Additional consent is required for publication in such cases.